2014 Submissions

INDIANAPOLIS INTERNATIONAL FILM FESTIVAL  |  2014 SUBMISSION RULES AND REGULATIONS

The mission of the Indianapolis International Film Festival (the Indy Film Fest) is to create a shared experience around film by presenting movies that entertain, challenge and expand perspectives in Indianapolis and beyond. Since submission of a film constitutes acceptance of these Entry Rules & Regulations (by filmmakers and their agents), please review this document carefully. Film must be submitted via the Indy Film Fest WithoutaBox, accessible here.

PLEASE NOTE: Unfortunately, due to the number of submissions we receive, we cannot contact every individual regarding their acceptance status; we will only contact those who have been accepted into the Festival.

KEY DATES
Submissions Open – November 1, 2013
Earlybird Deadline – December 31, 2013
Regular Deadline – February 28, 2014
Late Deadline – April 15, 2014
WAB Extended Deadline – April 30, 2014
Notice of Acceptance – approximately June 1, 2014
2014 Indy Film Fest – July 17 – 27, 2014

ENTRY FEES
Until 12/31/13 – $25 ($15 WAB members)
1/1/2014 to 2/28/2014 – $30 ($20 WAB members)
3/1/2014 to 4/30/2014 – $40 ($30 WAB members)
*All entry fees are USD, per film and non-refundable.

SUBMISSION CATEGORIES AND AWARDS

The Indy Film Fest screens films in competition in four categories: American Spectrum, Hoosier Lens, World Cinema and Matter of Fact. Films 49 minutes or less are considered short films; 50 minutes or longer are considered feature films.

Submissions are accepted in only one of the following categories:

  • American Spectrum films are defined as narrative films primarily produced in the United States, particularly those films without any strong ties to Indiana.
  • Hoosier Lens films are defined as narrative or documentary films with strong production ties to Indiana. This includes major cast or crew ties to the state (born, raised, attended school in state), and/or a significant portion of the film was shot and/or produced in Indiana.
    • Please note: Submit to EITHER American Spectrum or Hoosier Lens. Films with Indiana ties submitted to the American Spectrum category will not be eligible for Hoosier Lens recognition.
  • World Cinema films are defined as narrative films originating from any country outside of the United States.
  • Matter of Fact films are defined as documentary films, regardless of country of origin. Documentaries with significant Indiana ties may submit in the Hoosier Lens category if desired.

In the case of films with multi-national production origins, the primary foreign production country should take precedence.

Juried Festival Awards are as follows:

  • Best American Spectrum Feature Film
  • Best American Spectrum Short Film
  • Best Hoosier Lens Feature Film – evaluated jointly with American Spectrum Features
  • Best Hoosier Lens Short Film – evaluated jointly with American Spectrum Shorts
  • Best World Cinema Feature Film
  • Best World Cinema Short Film
  • Best Matter of Fact Feature Film
  • Best Matter of Fact Short Film
  • Grand Jury Award – determined from the winners in each of the Best Of Feature categories.

ELIGIBILITY

To be eligible for consideration:

  1. Entrants must fully comply with these Entry Rules & Regulations in order to be considered eligible for the 2014 Indy Film Fest.
  2. Films completed prior to 12/31/2012 are not eligible for competition entry.
  3. Films with prior distribution and/or that have been exhibited publicly for profit in the central Indiana region are not eligible for submission for competition with the Indianapolis International Film Festival.
  4. Feature-length films with ongoing (or infinite-run) online distribution or availability (via iTunes, etc.) are not eligible for competition entry. Films with finite or limited availability (i.e. an online only film festival) or via independent distribution (i.e. filmmaker’s own website) remain competition eligible.
  5. Non-English language films must be subtitled in English to be eligible for entry.
  6. Films that require a screening fee for exhibition are eligible for submission, but not eligible for category or Grand Jury prize consideration.
  7. Films must be available for screening at the Indianapolis International Film Festival 07/17/2014 through 07/27/2014; an exhibition copy and Region-free NTSC DVD back-up copy must be in possession of the Indy Film Fest this entire time.

SUBMISSION POLICIES AND PROCESSES

  1. All films must be submitted via Indy Film Fest’s WithoutaBox account, accessible online here: https://www.withoutabox.com/login/4101
  2. Screener copies should be mailed to the address below:
    2014 Film Submissions
    Programming Director
    PO Box 1917
    Indianapolis, IN 46206
  3. Screeners of entries must be submitted in DVD format, NTSC Region 0 or 1.
  4. Submissions must be clearly marked on the case AND disc with the following:
    a. Complete English Title
    b. Director Name
    c. Contact Name (if different than director) and Email
    d. WAB Entry Number
    e. Total Run Time, rounded up to the nearest minute.
  5. Entries without payment will not be considered.
  6. Screening copies will not be returned.
  7. Submission of entry is considered legal permission to screen your film upon acceptance during the festival.
  8. Re-entry of prior year’s submissions is not recommended.
  9. Work in progress submissions are accepted, though such should be CLEARLY marked on submission disc and case. Completed cuts must be received by May 1, 2014 in order to be considered for acceptance.

POLICIES UPON ACCEPTANCE

  1. Accepted films will be notified via email at the address included in the WithoutaBox submission form.
    a. Please add the @IndyFilmFest.org domain to an accepted senders list to ensure receipt of festival emails, our primary mode of communication.
  2. Filmmakers (or primary contact) will be required to submit a consent form ensuring an absence of any legal or rights issues, and indemnifying the Indy Film Fest of any liabilities that may arise out of screening with the festival.
  3. Consent form contractually confirms the film for screening at the Indy Film Fest.
  4. Upon acceptance, filmmakers (or primary film contact) will provide the following by the dates specified by festival organizers:
    a. An exhibition copy in one of the following formats (*Should any issues arise regarding the availability of the intended exhibition copy, films will be screened as scheduled from a format left to the discretion of festival organizers, most likely the DVD submission copy.):
    i. DVD
    ii. BluRay
    iii. HDCam
    iv. (For Short Films Only) QuickTime 1080p HD 8 bit uncompressed or Apple ProRes file (or equivalent)
    b. Three (3) additional screening copies or a password protected digital copy, through an external URL- Vimeo, personal website, etc,.of the completed film, for jurying purposes.
    c. One DVD copy of the final, completed film for archiving in the Indy Film Fest program library.
    d. Press Materials as itemized in the Filmmaker Info & Consent Form.
  5. Filmmakers are responsible for shipping costs associated with delivering all materials to the Indy Film Fest. The Indy Film Fest may assume the cost of return shipping HDCam tapes following the run of the festival, should arrangements be made to do so.
  6. The Indy Film Fest reserves the right to rescind acceptance of any film should eligibility status change.

Thank you for your interest in submitting your film with the Indy Film Fest! Should you have any questions regarding this process or your film’s eligibility, please email submissions@indyfilmfest.org.